Executive Personal Assistant
Job Summary We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive administrative and personal support. The successful candidate will play a key role in managing daily schedules, coordinating meetings and travel arrangements, handling confidential communications, and ensuring the smooth execution of both business and personal tasks. This position requires exceptional organizational skills, strong attention to detail, discretion, and the ability to effectively prioritize multiple responsibilities in a fast-paced environment.
Key Responsibilities Manage and maintain complex calendars, appointments, and schedules, ensuring effective time management and coordination. Organize and coordinate meetings, including scheduling, agenda preparation, meeting logistics, and follow-up actions. Arrange domestic and international travel, including flights, accommodation, transportation, visas, and detailed itineraries. Screen and manage incoming calls, emails, and correspondence, responding or escalating as appropriate. Assist with personal errands and day-to-day task management to support the executive's professional and personal commitments. Prepare, edit, and maintain professional documents, presentations, reports, and correspondence. Coordinate with internal and external stakeholders, service providers, and vendors as required. Maintain accurate records and filing systems, both electronic and physical. Handle confidential and sensitive information with the highest level of professionalism and discretion. Support special projects and ad hoc administrative assignments as required.
Qualifications & Experience Bachelor's degree or Diploma in Business Administration, Management, or a related field is preferred. Minimum of 3 years of experience in a Personal Assistant, Executive Assistant, or Secretarial support role. Experience supporting senior executives or high-profile individuals is advantageous.
Skills & Competencies Excellent verbal and written communication skills in English; additional languages are an advantage. Strong organizational, planning, and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other digital collaboration tools. Ability to prioritize tasks, work independently, and manage multiple deadlines effectively. Exceptional attention to detail and problem-solving capabilities. Strong interpersonal skills with the ability to interact professionally with stakeholders at all levels. High degree of discretion, integrity, reliability, and professionalism. Flexible, adaptable, and capable of thriving in a dynamic and fast-paced environment.
Key Attributes Trustworthy and dependable Resourceful and proactive Service-oriented mindset Strong sense of confidentiality Ability to anticipate needs and take initiative
Interested candidates who are immediately available for joining, please apply with your updated CV.