Gulf Helicopters Company

Logistics Supervisor

🚁 Join Our Dynamic Team – Gulf Helicopters Company

We are seeking a highly organized and experienced Logistics Supervisor to oversee materials receipt, forwarding, customs coordination, and overall logistics operations in support of GHC’s technical and operational requirements. The ideal candidate will ensure smooth, compliant, and efficient material flow to support uninterrupted operations across the organization.

Role Purpose

To review, manage, and supervise all activities related to materials receipt and forwarding by resolving issues, ensuring accurate processing, and implementing logistics procedures to support timely and efficient operations for Gulf Helicopters Company.

Key Responsibilities

Inbound Scheduling

Monitor logistics activities for inbound shipments, ensuring timely receipt of materials and compliance with regulatory and GHC requirements. Review weekly shipment status—especially chemicals and critical items—and coordinate with Buyers, Production, and Maintenance to expedite shipments or recommend alternatives. Manage transport arrangements, loading supervision, and access passes for materials delivery from port customs to GHC. Monitor delivery progress and follow up with vendors, Finance, and forwarding agents to ensure alignment with Purchase Order (PO) requirements.
Quality / Specification Checks & Storage Preparation

Prepare and issue Goods Delivery Sheets (GDS) for air, sea, overland, and courier shipments. Verify invoices, resolve discrepancies, and ensure accurate processing. Review final materials receiving reports to ensure accuracy and compliance with contractual terms, advising Finance on payment release or penalties when required.
Material Receipt & Forwarding

Review and approve shipment invoices to ensure data accuracy and compliance. Manage the export, return, and receipt of refurbished materials to maintain smooth logistics flow.
Materials Documentation & Ownership Transfer

Oversee coordination with customs agents to ensure timely customs clearance and delivery scheduling. Ensure all shipping documents are received prior to shipment arrival; prepare EPC clearances and other required documentation. Coordinate with Finance and banks regarding Letter of Credit (L/C) payments for supplier shipment release. Prepare Open Cover Declarations (OCD) for all Purchase Orders to ensure proper insurance coverage for materials.
Direct Returns Routing

Manage direct returns activities, including discrepancy reports, notifications to Procurement, and return shipments. Support root‑cause analysis to prevent recurrence of material discrepancies.
Supervision of Subordinates

Supervise Logistics Senior Assistants, Logistics Assistants, and the Customs Coordinator to ensure tasks are carried out efficiently and according to procedures. Provide coaching, on‑the‑job training, and constructive feedback to support staff development.
Budgets & Plans

Monitor financial performance within the logistics area and highlight variances or improvement opportunities.

Policies, Systems, Processes & Procedures

Implement logistics policies and procedures to ensure compliance with internal and external requirements while delivering cost‑effective service.

Quality, Health, Safety & Environment

Ensure compliance with all QHSE standards to safeguard personnel, maintain safe operations, and uphold environmental responsibilities.

Continuous Improvement

Identify and propose improvements to enhance logistics processes, systems, and efficiency in line with global best practices.

Statements & Reports

Provide timely, accurate logistics reports and departmental submissions to support business coordination and decision‑making.

Related Assignments

Perform other duties or assignments as required to support operational needs.

Performance Indicators

On‑time delivery of materials to support operations. Accuracy and completeness of shipping and receiving documentation. Reduced shipment delays, discrepancies, and customs‑related issues. Efficient cost management and adherence to budget. Compliance with QHSE and regulatory standards.
Minimum Qualifications

Qualifications, Experience & Skills

Degree in Logistics or a related field (postgraduate qualifications or certifications are an advantage).

Minimum Experience

8 years of experience in logistics management and operations, with at least 3–4 years in a supervisory role.

Job‑Specific Skills

Strong communication skills in written and spoken English. Computer literacy and familiarity with logistics systems. Strong interpersonal, problem‑solving, negotiation, and persuasion skills. Knowledge of GHC procedures and logistics operations. Ability to coordinate with customs authorities, vendors, and internal departments.
📩 Ready to Apply?

Qualifications

If you meet the above qualifications and are excited to join our team, please send your updated CV and supporting documents to:

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