Overview
The Document Controller is responsible for maintaining construction, renovation and maintenance project records in accordance with the Performance Work Statement (PWS), Statement of Work (SOW), Vectrus and US Government standards, directives and requirements. This position reports to the Projects Supervisor or designee
Responsibilities
- Manages and maintains documents associated with assigned projects. Performs inventories of completed project packets to ensure each packet is complete and forms are filled out correctly
- Arranges documents in prescribed format and appearance, including proposal formatting, style, and voice. Ensures comprehensive reviews of written material IAW good business practices and adheres to both Company and Program policies and procedures.
- Provides and coordinates administrative support to ensure control of records. Maintains accurate tracking records for routing and approval process of controlled documents.
- Assembles and analyzes information, prepare reports, organizes and maintains electronic files.
- Drafts and produces grammatically correct, accurate and complete documents, records, forms and other correspondence.
- Establishes and maintains SharePoint Document/Records Control site. Trains Team Members and reviewers on the use of the SharePoint site, Document/Records Control.
- Performs other duties as assigned. May work special projects and assist in other projects as needed.
Qualifications- Minimum Qualifications:
- Education/Certifications: One-year related experience may be substituted for one year of education, if degree is required.
- High School Diploma or equivalent.
- Must be able to obtain and maintain a host country driver's license.
- Experience:
- Minimum of One (1) – three (3) yrs. of document management experience.
- Advanced computer proficiency in Microsoft Office Suite Tools (MS Word, MS Excel, MS PowerPoint, MS Access, etc.) is required.
- Understanding of basic/routine office procedures, including filing, record management and archiving documentation is also required.
- Skills:
- Should have a good understanding of Government procurement, Federal Government contracts, regulations, and procedures, and Government operations in support of Base Operations & Maintenance services.
- Strong organizational skills necessary.
- Ability to work with a very diverse workforce.
- Self-motivated; proactively offer suggestions for improvement and demonstrates initiative.
- Must have the ability to work autonomously or in a team environment. Has expertise in writing SOP'S, Plans, Work Instructions, Project Orders and developing process maps.
- Possess excellent oral and written communication skills enough to clearly convey messages to co-workers, customers, and all levels of management.
- Possess the ability to multi-task while maintaining attention to detail, work independently, and make decisions based on face-to-face, phone and/or email communication with all levels of personnel.
- Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.
- Must exhibit strong time management and organizational skills.
- Candidate must possess professional interpersonal skills and the ability to work well with others.
- Working Conditions:
- Must be capable of working in an extreme weather conditions with temperatures exceeding 120 degrees Fahrenheit.
- Indoor and/or outdoor environment with very adverse and harsh conditions (i.e., hot, dry, duty, desert environment with average temperatures of 30 degrees in the winter and 130 degrees in the summer months).
- Includes some industrial production environment conditions as well.
- Physical Requirements:
- Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. Work may require heavy lifting, stooping, climbing, prolonged standing, prolonged sitting, and working with or in areas where a potential could exist for exposure to physical, chemical, or biological agents.
- Employee use of personal protective equipment (PPE) is required for some situations. PPE includes, but is not limited to, head, foot, torso, respiratory, vision, and hearing protective devices.
- Must comply with all Fire and Safety Regulations and post policies.
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.