We are looking to fill the above-mentioned position on an urgent basis.
The position holder basically will be accountable for the accurate processing and recording payroll using SAP, provide timely and accurate financial.
information. Participates in daily data entry and payroll processing.
Functional Responsibilities
His areas of responsibilities will cover:
New employees
- Responsible to ensuring all new employee paperwork is present and has all the required signatures as per process.
- Liaises with relevant departments to gain any missing authorized signatures.
- Liaises with relevant departments to gather missing paperwork.
- Responsible for passing the new employee file for data entry.
- Coordinates with managers to keep employee informed of missing documents and requirements
2
Monthly payroll
- Responsible for preparation of the payroll file by the deadline date.
- Makes sure payroll is held at the appropriate authorization stage and not processed for payment until authorized.
- Once payroll is authorized, makes the final actions within SAP to release salaries for processing of bank transfers and into employees bank accounts.
- Responsible for the issuing of all payslips to the relevant employees, whilst maintaining confidentiality.
3
Payroll variances
- Manage workflow to ensure all payroll transactions are processed accurately and timely.
- Checks to ensure that all changes to an employees salary details have the required internal paperwork with the required signatures / authorizations.
- Raises any concerns or questions to the Payroll Processor.
- Passes all correct payroll variance paperwork on for data entry.
4
Employee relations
- Responsible for investigation of each payroll query, reporting back to the Payroll Processor on the
findings.
- Reviews all received paperwork and checks to see if an internal error has been made.
- Responsible for the data entry within SAP to rectify any errors.
5
Leave & annual tickets
- Captures all annual leaves requests, making sure all relevant authorizations are present.
- Highlights those leave requests that require a salary advance.
- When an employee asks to en-cash their ticket allowance, refer to internal documentation to check the
allowance amount and the employees entitlement to family tickets.
- Pass on ticket encasement amounts for data entry.
- Supports the department in data gathering for annual exercise to recommend changes to the ticket
allowance amounts.
Letters and employee requests
- Check all employee loan/advance requests paperwork, making sure that internal authorization and
signatures are present and pass on for payment.
- Preparation of all employee salary letter requests passing on for internal signature.
- All additional employee requests, such as children education, check for accurate internal authorization
and pass on internally processing for payment.
7
Leavers
- Provides first calculation all exiting employees for end of service benefit, taking into consideration any
outstanding payments due to the employee and any repayments due back to the Company.
- Before final settlement paid, makes sure leavers/departure checklist is completed, then inputs relevant
data in SAP for release of final payment.
8 Carries out and participates in other duties and projects as requested to by line manager and/or senior
management
Best Regards