The Receptionist and Administrative Assistant acts as the primary point of contact for office operations, supporting reception, facilities, general administration, and organizational culture.

Key Responsibilities

Reception & Front of House

Serve as the primary point of contact for all visitors, guests, and deliveries greeting, registering, and directing them professionally. Manage queries received at reception and ensure a welcoming, professional environment at all times. Coordinate reception coverage to ensure consistent service.

Administration & Events

Maintain staff documentation, records, and regulatory filings while assisting with general administrative data maintenance. Facilitate administrative contract requests and support the coordination of staff benefits and records. Handle day-to-day office administrative tasks, document management, and small-scale procurement processes. Coordinate office logistical requirements and support the distribution of company materials. Support the execution of internal engagement activities to foster a positive organizational environment.

Facilities Management

Oversee daily office maintenance, ticketing, and housekeeping standards to ensure a functional environment. Manage inventory of office supplies and pantry stock while resolving scheduling conflicts for common spaces.

Safety & Operations

Monitor office safety protocols, manage access systems, and maintain emergency readiness standards. Coordinate outsourced service support, ensuring service quality and operational compliance.

Desired Candidate Profile

3+ years of experience in a reception, office administration, or facilities coordination role. Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and Google Workspace, paired with strong organizational and multi-tasking skills. Excellent communication skills in English (Arabic is a plus), combined with a proactive, service-oriented mindset and attention to detail. Proven ability to supervise support staff or external vendors while maintaining discretion and professionalism when handling confidential information.