Job description

Job Summary

Under the general guidance and supervision of the Contracts Manager and within the limits of established company policies and procedures, the Contracts Administrator assists the Contracts Manager in all Contracts Administration issues including creating, preparing and issuing of various Consultancy, Service, Supply and Subcontract Agreements. 

Provides commercial, financial and contractual support in general, engineering and construction contracts.

Studies requests for proposal (RFPs) and attends strategy meetings.

Undertakes Contracts and Commercial specific roles.

Assists the Contracts Manager in the preparation, issuance and approval of Consultancy, Service, Supply and Subcontract Agreements.

Full administration, review, registering of all Consultants, Service Providers, Suppliers and Subcontractors Advance Payment Guarantees, Performance Bond, Retention Bond ( as applicable) and the required Insurances.

Verification of the authenticity and correctness of the submitted Cheques and Bank Guarantees as per the provided / standard Contract specimen.

Prepare and manage the SharePoint access matrix, oversee and renew access rights for the whole project team, and coordinate with the IT team regarding these matters.

Assists the Contracts Manager in all related administrative/ contractual issues/ concerns.

Ensures that records are kept in a systematic manner to enable easy tracking and documentation.

Prepares and maintains contract and supplies agreements for Contract Manager’s approval.

Gathers proposal information by identifying sources of information related to the proposal.

Develops proposal by assembling information including project nature, objectives, outcomes, deliverables and implementation.

Prepares presentation by evaluating text, graphics, and printing all the required material.

Maintains quality results by using templates and proposal-writing standards including readability and consistency.

Obtains approvals by reviewing proposal with key providers and project managers.

Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and implementing changes.

Prepare meeting minutes.

Keeps the project log current and up to date.

Management administration support.

• Knowledge of Negotiating terms, conditions and pricing.Strong Commercial and Contracts understanding.Excellent awareness of terms and conditions related to SCA documents, bonds and insurances.Knowledge of the potential risks that contract changes may pose to the organization.Knowledge of material pricing needed for the contracts in local and outside markets.Knowledge of manpower cost.

• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

1-5 years in total

2 years GCC is an advantage