Job Description

Roles & Responsibilities

• Liaise effectively with clients, consultants, contractors, suppliers, and internal stakeholders to facilitate seamless project coordination and order execution.

• Administer sales and procurement documentation, including quotations, purchase orders, sales orders, invoices, and delivery schedules, while ensuring timely follow-up on outstanding actions.

• Maintain comprehensive records of vendor registrations, prequalification approvals, certifications, compliance documents, and contractual requirements.

• Track and monitor tender opportunities, quotation progress, and sales pipeline activities, providing regular updates on awarded, pending, and unsuccessful submissions.

• Support the sales and business development teams in the preparation of bid documentation, tender responses, project correspondence, and client communications.

• Conduct proactive follow-ups with clients regarding quotation approvals, purchase order issuance, payment progress, and delivery commitments.

• Coordinate with suppliers to obtain competitive pricing, technical specifications, product availability details, and lead-time information.

• Generate and maintain accurate sales reports, project tracking records, performance metrics, and management dashboards to support decision-making.

• Ensure all documentation and submissions comply with company standards, contractual obligations, and client-specific requirements

Desired Candidate Profile

• Proactive, detail-oriented, and highly organized.
• Experience in the Oil & Gas or Construction sector.
• Strong administrative and coordination skills.
• Acquainted with various government portals like Mushtarayat (preferable).
• Strong proficiency in MS Excel, Word, and Outlook.
• Excellent communication, organizational, and multitasking skills.
• Ability to coordinate effectively with clients, suppliers, and internal departments.
• Experience handling supplier registration and prequalification processes is an advantage.
• Ability to work under pressure and meet deadlines in a fast-paced environment.