• Responsible for providing general administration and basic human resources transactional activities across the division while ensuring high level of coordination is executed among employees and management of the division. This includes coordination on the employee life cycle activities starting with overall recruitment up to Exit and including but not limited to managing employee accommodation and ensuring heath certificates, RPs are processed and renewed on time.


• Request for Employment (RFE) through coordination with recruitment team, HRBP and hiring managers to complete documents and submit for approvals and further processing.


• Fill in the HR-Transaction form and complete required attachments for all required requests and have them signed from Division GM & FM before sending to the HRBP.


• Thorough Checking/validation for all documents related to HR/Admin requests prior sending for further processing to the HRBP.


• Work closely with HRBP and recruitment team to collect signed Offer Letters and other related documents for work visa application.


• Keep track of the work visas issued to the candidates and/or recruitment agencies and ensure relevant department heads are aligned with the new employees' joining dates.


• Work closely with HRBP and recruitment team on organizing the travel arrangements and accommodation for the overseas candidates.


• Follow up medical commission appointments and Finger Printing schedule with HO Administration staff.


• Follow up Residence Permit stamping and renewals through HO administration and ensure completion of required documentation on time (new and existing staff)


• Responsible for handling the documentation of staff accommodation; planning the availability of accommodation for new employees.


• Responsible for monitoring division employees' leave schedule


• Coordinate employee insurance, medical card renewals and health certificates with Head Office HR & Admin


• Responsible for booking logistics of Overseas Trainings for the employees of the division


• Facilitate the Exit process with the support of Finance & IT


• Facilitate the cancellation process with the support of Admin Team


• Processing and following up with Admin Team for the employees leave balances and Exit Permits

Skills

• University degree graduate, preferably with degree in Business Administration, Human Resources Management or Humanities


• Minimum 3-4 years similar work experience preferably in mid-large organizations with complex environment as HR Generalist and or Coordinator role in a cross-dimensional corporate environment within GCC.


• Strong English communication skills, both written and verbal with the ability to persuade and influence people. Arabic language a plus.


• Proficient in Microsoft Office tools.


• Experience in highly complex environment with demonstrated coordination and organizational skill with exposure in recruitment processes and other administrative activities.


• Experience in management reporting skills.


• Ability to multi-task and work independently


• Attention to detail, with ability to manage time to organize and prioritize work


• Well-presented and able to communicate at all levels in the organization