Role Purpose:

Jobs at this level are engaged in the management of materials procurement & control for assigned areas (corporate / EPC projects) and will supervise the Procurement team in the assigned area, while coordinating with the project management team to ensure proper planning and preparation for project requirements.

Key Accountabilities

• Review all documentation at the project outset and accordingly develop a comprehensive list of material requirements.
• Provide information on procurement cycles to the planning department to facilitate the development and issue of the Materials Schedule.
• Identify, coordinate, and recommend reliable suppliers so that a range of suitably competent sources of supply is available.
• Review materials purchase requisitions including all relevant documents & records (e.g., Bills of Quantities, technical specifications, drawings, and quality and safety requirements).
• Seek quotations from local & international suppliers, verifying material specifications and negotiating prices where appropriate.
• Carry out or arrange for the technical &/or commercial evaluating of bids from suppliers to ensure that specifications are met.
• Consider & evaluate alternative material specifications to those specified, recommend solutions & seek approval for variations from the Project Management Team and/or client.
• Review necessary purchase orders and related documents so that materials can be acquired in accordance with requirements.
• Monitor the purchase order process so that the correct procedure is followed and appropriate payments can be made at the correct times and against agreed milestone/documents.
• Monitor expediting activities ensuring that all requirements are met so that materials and vendor documents are delivered to site on or before contractual delivery dates.
• Carry out or arrange for the technical and quality inspection of materials supplied to ensure that specifications are applicable to codes and standards.
• Liaise with others within QCON & with external parties, e.g., clients, suppliers & shippers to ensure efficient & timely receipt of materials requisitions.
• Monitor the processing of claims to supplement shortages or to receive compensation for damaged or unsatisfactory materials.
• Control stores or materials on-site, establishing an effective monitoring system to ensure efficient receipt, inspection, resolution, and subsequent issuing of supplies to authorized personnel.

Skills

Performance Measures

• List of required materials is comprehensive and accurate.
• Accurate and timely information is provided to Planning.
• Recommendations on pre-qualification are accepted. Diverse list of material suppliers.
• Material purchase requirements are accurately identified. Documents prepared accurately & on time.
• Material quotations fit specifications indicated in the contractual agreement. Best prices agreed.
• Evaluation is carried out in an accurate & timely fashion.
• New material types & sources identified & recommended.
• Purchase orders & other documents prepared to requirements.
• Smooth & effective administration systems in place.
• Purchase orders expedited & all problems identified & resolved.
• Technical inspections are carried out and documented. Materials meet technical requirements.
• Timely communication of material requisitions. Material traceability and delivery on time.
• Claims are effectively resolved with a minimum of delay.
• Smooth & efficient stores operation. Established chain of authority recognized across assigned project(s). Issuance of materials only done by authorized personnel.

Skills, Knowledge, Qualifications & Experience

• Relevant Degree in BSc. Engineering, Supply Chain, Marketing, or equivalent. Post-graduation qualifications desired.
• Minimum 10 years’ comprehensive experience in Procurement, Purchasing, Logistics, and Supply Chain Management.
• Thorough exposure to various commercial and contractual matters.
• Minimum 2 years’ experience as Manager or Head of multiple disciplines.
• Substantial technical and commercial experience in EPC and maintenance projects in Oil & Gas projects.
• High-level commercial and contractual experience in the Qatar market.
• Excellent leadership skills.
• Substantial budget and cost control experience.
• High-level planning and organizing skills.
• Well-developed organizational awareness.
• Excellent communication skills in English; Speaking, reading, and writing. Arabic Preferred.
• Decisive and capable of good judgment.
• Strong negotiating and influencing skills.
• Profit orientation and cost-consciousness.