The Executive Assistant plays a crucial role in supporting the management team within an automotive dealership and distributor environment. This position is ideal for individuals who thrive in fast-paced settings and possess exceptional organizational skills. The Executive Assistant will be responsible for managing schedules, coordinating meetings, and ensuring smooth communication between departments. This role requires a proactive approach and the ability to handle multiple tasks efficiently while maintaining a high level of professionalism.

Responsibilities:

1. Manage and maintain executive schedules, including appointments and travel arrangements.
2. Coordinate and organize meetings, ensuring all necessary materials are prepared in advance.
3. Act as a liaison between executives and internal/external stakeholders, facilitating effective communication.
4. Prepare and edit correspondence, reports, and presentations for meetings and other events.
5. Maintain organized filing systems and manage confidential information with discretion.
6. Assist in project management tasks, tracking progress and deadlines.
7. Conduct research and compile data to support decision-making processes.
8. Handle incoming calls and inquiries, providing information and directing them as necessary.
9. Support the onboarding process for new employees by coordinating training sessions.
10. Participate in team meetings and contribute to strategic planning discussions.

Preferred Candidate:

1. Strong organizational and time management skills.
2. Excellent verbal and written communication abilities.
3. Proficiency in Microsoft Office Suite and other relevant software.
4. Ability to work independently and as part of a team.
5. Detail-oriented with strong problem-solving skills.
6. Experience in the automotive industry is a plus.
7. Adaptability to changing priorities and a fast-paced environment.
8. Professional demeanor and ability to maintain confidentiality.
9. Proactive attitude with a willingness to take initiative.
10. Strong interpersonal skills to build relationships across the organization.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Familiarity with project management tools.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Basic understanding of automotive industry terminology.
• Ability to work under pressure and meet deadlines.