About the role
As a Administration Coordinator, you will provide administration support for the smooth functioning of the Finance departments on a daily basis. You will also perform secretarial duties, which require the handling of confidential and sensitive information. You will represent the department through the management of correspondence, telephone and personal contacts. Finally you will undertake projects as directed by the Finance departments in order to support Departmental/Corporate initiatives.
Job Responsibilities
- Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
- Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the Finance departments, to record, filter, disseminate and communicate all incoming and outgoing matters.
- Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compiles reports as directed and ensure that all files are complete and properly maintained.
- Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
- Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.
- Refers routine matters to appropriate person for action and follows up to ensure completion.
- Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas). Establishes a confidential filing system for all correspondence generated to and from the Finance departments, categorizes and maintains manuals, sensitive correspondence and other source material.
- Prepares and distributes correspondence, send faxes, reply to emails and telephone calls.
- Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated.
- Arranges required office equipment for new and existing staff.
- Arrange / purchase of office supplies and stationeries.
- Accesses and maintains records for Department Assets.
- Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.
Together, everything is possible
Qualifications
About you
Essential
- Relevant Vocational, Tertiary or Trade qualification
- Minimum 4 years relevant experience Preferred
- Ability to work in a cross-culture environment
- Excellent written and verbal communication skills.
- Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
- Maintain confidentiality and self-discipline.
- Should be motivated, responsible and focused.
- Self-motivated and highly organized.
- Strong interpersonal and team working skills.
- High level of sensitivity and professionalism.
- Self-starter, having the ability to work independently with minimal instructions.
- Proven ability to work under pressure to defined timescales. Proven problem-solving abilities.
Preferred
- Certificate in Computer applications — MS office (Word, Excel, Power point, Access).
- Previous Administration experience
About Qatar Airways Group
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.
So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community