Description - External
We are recruiting for Business Services Specialist for Amsterdam.
The selected candidate will be supporting the outstation teams and Head Office Legal, Finance and Procurement with all Business Services activities in local outstations for their assigned region. Manage the team of Business Services Coordinators in their assigned region to deliver their objectives by collaborating with internal and external stakeholders on all Business Services activities that enable all Operational teams to undertake their business and enhance the efficiency of the operational and QR Revenue generating teams.
Accountabilities:
•        Manage the Payroll processing in local outstation in collaboration with the HR team and local payroll provider, ensuring payroll is accurate, with pension and taxation deductions correctly made.
•        Book and manage all payroll related invoices eg Pension, Taxation and manage contract with the payroll provider and where appropriate manage meal vouchers.
•        Manage all staff expenses (entertainment and duty travel)
•        Where required manage the petty cash process in station ensuring accurate reconciliation and reported to head office.
•        Manage local deposit register and ensure up to date and accurate.
•        Management of cash handling for CTOs (where applicable) including daily cash sales verification against bank statements, daily sales report checking, reconciliation sales figures with merchant statement and bank statement for local card collections, daily reconciliation of physical cash with Amadeus sales report.
•        Manage procurement and renewal of local insurance policies in line with statutory requirements.
•        Manage provision of local insurance policies’ renewal details to Corporate Insurance Department and other stakeholders in a timely manner.
•        Manage performance of insurance related accounting activities
•        Manage legal cost handling during litigation claims, issue payments for agreed claims and manually update cost details in the ERP system.
•        Input into the accrual process on monthly basis to support business finance.
•        Support the business with all procurement activity, including quotations, supplier reviews, review of contracts, review cost and compare to budget.
•        Review new contracts for payment terms appropriate for local legislation.
•    Ensure compliance and Departmental KPI’s are met 
•    Drive continuous transformation through collaboration 
Be part of an extraordinary story 
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. Together, everything is possible

Qualifications

Qualifications
•        High School Qualification/ Diploma/ Bachelor Degree with minimum 5 years of job-related experience
•        Preferably experience in procurement, finance, office management or shared services experience.
•        Fluent in English with good communications skills
•        Good knowledge of commercial contracts and finance related processes (invoice flow, ERP, payment processes)
•        Managerial Skills
You must have the legal rights to live and work in the Netherlands to be considered for this role.

Application Guidelines

Employees must submit applications through internal vacancies portal (via GEMS) only.

Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed.
•           All internal candidates can only have three active applications at any point in time.
•           All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role
•           All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process
•           If you are Cabin Crew or Deck Crew(Qatar Airways & Qatar Executive) candidate, you would require NOC to apply for this role.