Personal Assistant/Receptionist

Confidential - قطر - الدوحة

Job Overview:

We are seeking a dynamic and organized Personal Assistant/Receptionist to provide administrative and clerical support to two partners in our advisory firm. The ideal candidate will be highly organized, proactive, and able to manage a variety of responsibilities, ranging from reception duties to assisting with personal tasks. This role requires excellent communication skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.


Key Responsibilities:

Receptionist Duties:

  • Serve as the first point of contact for clients, partners, and visitors.
  • Answer and direct phone calls, take messages and handle queries professionally.
  • Manage the reception area, ensuring it is tidy and welcoming for guests.
  • Coordinate meeting room bookings and set up conference calls and presentations as required.
  • Handle incoming and outgoing mail, couriers, and deliveries.


Personal Assistant Duties:

  • Provide administrative support to two senior partners, including calendar management, travel arrangements, and appointment scheduling.
  • Organize and prepare documents, presentations, and reports for meetings.
  • Coordinate and book travel arrangements (flights, hotels, transport) for the partners, ensuring itineraries are clear and efficient.
  • Assist with personal tasks as required, such as managing schedules, making personal purchases, and handling errands.
  • Liaise with clients and other stakeholders to schedule meetings, confirm appointments, and manage communications on behalf of the partners.
  • Ensure confidentiality and discretion in handling sensitive information.


General Administrative Tasks:

  • Manage office supplies, ensuring that the office is fully stocked.
  • Assist with office management duties, such as maintaining records, organizing office events, and coordinating with vendors.
  • Support in organizing team events and off-site meetings as needed.


Qualifications and Experience:

  • Bachelor’s Degree or equivalent experience preferred.
  • 3-5 years of experience as a personal assistant, executive assistant, or receptionist, preferably in a professional services or advisory firm.
  • Exceptional organizational and time management skills.
  • Strong interpersonal and communication skills (written and verbal).
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion.
  • Ability to work under pressure and manage competing priorities.
  • A professional, positive attitude with excellent attention to detail.


Personal Attributes:

  • Proactive and resourceful problem solver.
  • Strong multi-tasker with a keen eye for detail.
  • Personable, with a professional demeanor.
  • Ability to work both independently and as part of a team.

تاريخ النشر: ٢٥ سبتمبر ٢٠٢٤
الناشر: LinkedIn
تاريخ النشر: ٢٥ سبتمبر ٢٠٢٤
الناشر: LinkedIn