Overview of the role

The job holder will be responsible to follow operating procedures, provides inventory control service, ensuring that the stocks are available when needed and that stock movement is accurately tracked and maintained throughout the entire process and stock loss risks are absolutely minimized.

What you will do

Tracking shipments

• Controlling the product's inputs & outputs from warehouses/other Stores. Stock discrepancy during receiving must be escalated to the supplier/sender by raising an SRD report. Coordinate until the SRD s are adjusted in the system.
• Tracking & updating stocks both on Incoming/Outgoing Log Books & in the system.

Stock Accuracy Checks

• Avoiding product's shortage by investigating on weekly basis. Perform investigations based on Stock Accuracy Checks. Segregation of Damages in the stock room. Ensuring the movement of the damaged units.
• Support management with the required reports/feedback

Support to the events

• Prepare the store for marketing event (if any), arrange for stock count procedures (additional cartons and segregating stocks for easy scanning/counting purposes)

Missing Barcodes

• Missing barcodes - Must accurately record the quality, quantity, type, style, and any other characteristics of the inventory so store team has a clear understanding of what is and isn’t available in case of bar code is unidentifiable. This needs to be sent to the brand team in Dubai for further assistance with the barcode. All such merchandise is to be separately put up in the stock room with the updated information in the form of report to the OPM on monthly basis.

Physical presence during maintenance work

• Presence during any maintenance related work activity in the store (Often in the night after store closing).

Budgeting and Finance

• The JH must be involved in the annual business planning will also manage monthly budgets
• JH will be sometimes if required will create PO and will track invoices and will make sure the work is completed with allocated SLA and invoiced by the Service Provider

Asset Management

• The JH will have to manage all the non-merchandise assets stored inside stock rooms for business related activity purposes.

Operational

• Ensure that all policies and procedures relating to admin and stock movement processes are strictly adhered to
• Follow SOP guidelines, and inform Management of any breaches of SOP
• Process any inventory adjustments, such as for monthly damages, expired, testers, transfers, and any special orders
• Maintain accurate records for stock movement within the business
• Where required, apply for any relevant promotional permits

Finance

• Monitor DSR (Daily Sales Reconciliation) and ensure documentation is compliant including the following:
• Reconciliation of cash & other tenders
• Daily Audit of reports / collections
• Banking/Foreign Exchange
• Store Petty Cash
• Tallying of safe fund daily
• Credit Card Reconciliation
• Other Non-Cash tenders reco.
• Ensure all sales are reflecting SAP
• Investigate any discrepancies SAP and Rpro by Monitoring IDocs and missing transaction to resolve and IT calls raised.
• All invoices from suppliers/contractors must be verified and processed with payments team. Follow-up must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments

Skills

Required Skills to be successful

• Computer skills
• Good IT skills, qualifications from supply chain management/logistics institute beneficial
• Details orientation skills

What equips you for the role

• Education: Diploma/ High school
• 3-4 years in Retail stock handling role in local market is a must requirement.