The Administration Officer performs administrative tasks to support all departments in the branch,
handles front desk operations, maintains proper facilities management at Boecker®, assist in all office
supplies purchasing and manage all travel arrangements.
- Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor
insurance, etc.).
- Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and
travel arrangements.
- Maintains records of administrative, purchase, maintenance and repair expenses.
- Develop necessary administration policies and procedures.
- Coordinate with internal stakeholders on office and accommodations budget.
- Solve and follow up on office and accommodation’s requests and maintenance issues.
- Arrange office space and desks distribution.
- Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel
costs, and recommend suitable suppliers.
- Perform administrative and support duties to all departments when needed.
- Source and negotiate with vendors for goods and services, to get the best possible quality, price, terms
and service guarantee.
- Review requisitions to ensure appropriate approval and respect of assigned department’s budget.
- Receive purchased items and check quality, quantity and specifications.
- Sustain proper inventory levels of office supplies.
- Handle and follow up on claims to suppliers for defective items, shortage, or missing parts.
- Review purchasing reports and data received from Finance and Accounting team and take appropriate
action when necessary.
Requirements:
- Bachelor’s degree in Business Administration, or equivalent
- At least 2 years of experience in Administration / Logistics / Procurement
- Computer Knowledge: Microsoft Office
- Must be locally available in Qatar
- Proficiency in English is a must
- Driving License is a must
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