- Liaise and communicate with relevant departments on materials or services required to deliver the scope of work and fulfill the needs at QD, including consultant/contractor/construction materials etc. - Implement standardized tendering methods for project procurement, using standard templates, tools, and documents that facilitate tender preparation - Assist in maintaining an accurate vendor database (contractors, suppliers, consultants): ensure the database reflects the latest information on pricing, delivery time, and resources - Manage end-to-end RFP process -from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award - Prepare Invitation letter in case of pre-qualification and/or shortlisting for tender Issues at QD - Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work - Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with QD objectives, draft contract agreements with the most compatible legal and commercial terms - Issue documents/contracts for review by Manager, C&P Corporate - Draft responses to tender queries that relate specifically to contractual, commercial, and financial aspects of the tender agreement Recommend vendors based on bids along with vendor scorecards - Create and maintain a list of Tier 1, 2, and 3 suppliers and their performance scorecards - Collect feedback from relevant departments on supplier/ service performance - Assist in negotiation with contractors to ensure the highest quality service at the most effective price - Carry out the evaluation and agreement on all variations, change orders, or concession requests with the contractor/consultant: and prepare submission together with requesting department to Tenders Committee for approval - Prepare financial statements during the period of the contract, detailing the financial position of the requesting departments - Coordinate supplier/ contractor payments with the Finance/Accounting department - Undertake contract-related processes and monitor contract progress - Monitor the work of the awarded contractor/consultant/stakeholder by liaising with relevant departments, to ensure compliance with the contract - Take actions/escalate when the contract is not being adhered to - Review disputes with contractors related to project procurement/contracts - Negotiate and recommend the best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g. Legal, Finance. etc.) as needed for proper dispute management - Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods - Update data such as changes In Information about suppliers’ products and prices - Develop reports on project procurement functions - Assist in the preparation of timely and accurate MIS statements and reports

- Bachelor's degree In Engineering or similar discipline - 5+ years of experience in large-scale construction management - Knowledge of tendering and procurement processes (should have performed procurement/contracting duties) - Experience in awarding and managing contracts; knowledge of commercial, technical and legal contract terms - ln-depth knowledge of procurement and contracting standards, requirements, internal controls, policies and procedures; understanding of the local regulation