Job Summary

The Sales & Marketing Coordinator (i) provides day-to-day coordination and administrative support to the Sales and Marketing functions, ensuring smooth coordination of client requirements, sales proposals, advertising campaigns, marketing activities, documentation and reporting; (2) acts as an important link between the Sales & Marketing team, clients, advertising agencies, Operations, and other internal departments to ensure that commercial activities are accurately coordinated and delivered within agreed timelines.

Key Responsibilities

Sales Coordination

• Provide day-to-day administrative and coordination support to the Sales team.
• Assist the Sales team in monitoring sales pipelines and opportunities.
• Assist the Sales team in preparing for client meetings and presentations.
• Maintain accurate and up-to-date sales records, client databases (including but not limited to CR, Trading license, computer ID, Tax, and other relevant clients’ data)
• Prepare quotations, proposals, presentations, client briefs, and other sales-related documents.
• Coordinate with clients and advertising agencies and Sales Team to obtain campaign requirements, artwork, specifications, schedules, and other relevant information.
• Coordinate closely with Operations regarding campaign availability, scheduling, installation, maintenance, and removal.
• Assist in coordinating campaign implementation, including artwork submission, documents required for municipality licensing, installation, display schedules, campaign changes, and removals.
• Monitor campaign status and escalate delays, discrepancies, or client concerns to the appropriate department.
• Coordinate with other departments to obtain information required for client proposals, presentations, and reports.
• Organize delivery, collection and follow up quotations, proposals, bookings, contracts, Booking Orders, and outstanding client campaign requirements.
• Monitor pending contracts on weekly basis and provide the report for such
• Organize campaign posting samples/proof, if required, and send the same to clients
• Respond to routine client and agency inquiries and ensure timely follow-up.

Marketing Coordination

• Provide daily support to the Marketing team.
• Assist in executing marketing activities, campaigns, events, and client engagement initiatives.
• Prepare and update the company’s content and materials including sales presentations (international JCD clients), sector presentations, media offers/kits, special offers, innovate quotes, and other documents required by the Marketing Team
• Assist with the company’s social media and digital marketing activities (website, intranet etc.)
• Support the preparation of client success stories, campaign highlights, and marketing case studies
• Compile, follow-up and review customer satisfaction surveys
• Search and compile market intelligence, competitor information, industry developments, general statistics and OOH advertising market and trends at local, regional and international levels.
• Prepare market/competitors reviews and sales leads.
• Assist in maintaining marketing databases and records including an up-to-date files and photos library
• Help organize and implement PR activities (press reviews etc.)
• Gather and transmit information about sustainability topics to other departments and the headquarters
• Answer requests for the marketing department and prepare other reports and materials as required
• Liaise with the regional teams and headquarters when needed

General

• Maintain confidentiality of company, client, commercial, and financial information
• Maintain client confidence and protect advertising operations by keeping information confidential
• Maintain organized electronic and physical records relating to Sales and Marketing.
• Assist with meeting arrangements, minutes, presentations, and follow-up actions.
• Support the Sales & Marketing team with administrative requirements and ad-hoc projects.
• Comply with company policies, procedures, and applicable Qatar laws and regulations.
• Carry out other reasonable duties assigned by management consistent with the nature and level of the position.

Minimum Job Requirements

• Bachelor’s degree in Business, Marketing, Communications, Advertising, or related discipline and/or relevant experience in related field
• 2–4 years of relevant experience in sales coordination, marketing coordination, advertising, media, account servicing, or a similar role
• Previous experience in the advertising/media industry or OOH industry is a plus
• Knowledge of the Qatar advertising/media market is an advantage
• Strong knowledge of Microsoft Office, particularly Excel, Word, and PowerPoint
• Fluent in both English and Arabic (written and spoken)
• Strong communication and follow-up
• Highly organized and proactive
• Strong attention to details