Job Summary Research and lead travel arrangements to ensure compliance with local and international visa and travel regulations, including accommodation, to promote incident-free travel for company staff and guests. Lead negotiations with outsourcing companies to secure best services at lowest cost. Assist in implementing travel policies for cost efficiency without compromising service quality.
Roles & Responsibilities
Travel Request Processing Arrange flight, hotel, and transportation bookings for business trips & trainings inside and outside Qatar. Amend employee travel requests on short notice, including beyond working hours. Provide on-call services beyond business hours for employees or clients in transit or difficulty. Coordinate with travel agents and airlines for bookings. Develop and distribute itineraries for large groups. Maintain relevant files and distribute travel directions. Business Travel Financials Ensure travel arrangements meet high quality standards at lowest cost. Negotiate corporate discounts with hotels and travel agents. Review invoices, process payments, reconcile expenses. Process employee travel expenses and determine eligibility for refunds. Prepare monthly, quarterly, and yearly reports on travel trends. Assist in preparing travel section budget and monitor financial performance vs. budget. Other Duties Provide staff with destination and travel information. Stay updated on latest travel procedures, regulations, and cultural differences. Update Director, Administration Services on serious or complex travel issues. Review and propose amendments to internal travel policy. Perform other duties and manage priorities with minimal guidance.
Ideal Capabilities / Skills
Business Capabilities8+ years in Business Travel Management. Strong experience in travel budgeting and procedures. Good organizational and business process knowledge. Proficient in MS Office and strong computer skills. Education Bachelor’s degree in Tourism, Hospitality Management, or related field. Interpersonal Skills Excellent time management and organizational skills. Strong negotiation skills, tact, and integrity. Strong oral and written communication in Arabic and English. Ability to work under pressure while maintaining accuracy.
Direct Report: Director, Administration Services Main Interfaces: All QD employees, Travel Agencies, Consultancies, Airlines, Hotel Groups.