To oversee the procurement process, manage vendor relationships, and ensure cost-effective and timely procurement of goods and services; to coordinate and manage procurement activities across Ezdan Holding Group according to terms of reference granted to him/her.
Job Duties and Responsibilities:
- Conduct ongoing market research to obtain the best prices without compromising on quality.
- Establish and optimize Key Supplier Agreements, identify new opportunities for efficiency improvements, and maintain procurement compliance.
- Develop, refine, and standardize procurement processes and practices to maximize the value of expenditures on goods and services for Ezdan companies.
- Review and negotiate procurement terms with suppliers, encompassing pricing, delivery, performance, and discounts, with the goal of reducing supply chain costs for Ezdan Group.
- Maintain, compile, and update information in vendor and stock databases, facilitating effective information management and reporting.
- Solicit quotations from approved and registered suppliers through email and identify reputable new suppliers and institutions.
- Evaluate formal quotations and make informed recommendations for the award of purchase orders or contracts based on a comprehensive comparison sheet, subject to approval by the Procurement Manager.
- Initiate communication with vendors to assess supply and equipment availability and validate invoices.
- Verify the capability of suppliers to meet purchase order requirements and quotation requests before formal adoption.
- Accurately prepare purchase orders within the ERP system, reviewing all fields before submission to the Procurement Manager.
- Administer transactions and manage discrepancies with suppliers, including non-conforming material replacements, order cancellations post-managerial approval, and the receipt of all guarantees.
- Maintain and update supplier records, including registration, approved status, blacklist status, and credit account information.
- Contribute to budget planning for the procurement department, based on price studies and procurement plans, if applicable.
- Participate in the planning and execution of procurement programs according to guidelines provided by the Procurement Manager, aligning with the competence and assigned tasks.
- Regularly report to the Procurement Manager, highlighting completed tasks, postponed items, and providing explanations for delays.
- Keep detailed records of all procurement-related forms and templates, ensuring compliance with internal audit standards.
- Execute all tasks directed by the Procurement Manager in adherence to the approved official procurement procedures.
- Undertake additional assignments as directed by direct manager.