Purpose:

The incumbent will contribute to the organization by taking responsibility to provide efficient administrative support to the Recruitment function under PHCC’s Human Resources Department to facilitate the timely availability of required manpower.

Responsibilities:

• Develop a pool of qualified candidates in advance of need.
• Identify upcoming vacancies.
• Coordinate the preparation of vacancy announcements, renews and submits the vacancy announcements.
• Keep records of job seekers and current vacancies.
• Receive and review Staff Request from divisions and forward the same to Manager – Human Resources for further instructions and action.
• Maintain the list of any local or overseas applicants who forwarded their CVs, either through local advertisement, walk-in, or company’s career website.
• Meet walk-in applicants if required, collect and assess CVs.
• Interact with head-hunters and recruitment agencies and ensure recruitment process efficiency and effectiveness.
• Screen applicants for basic compliance with position qualifications; summarize CVs for easier evaluation by the departmental heads.
• Conduct the initial interview of candidates up to supervisor levels who are required to fill current vacancies
• Coordinate for interviews with department heads for interview.
• Shortlist candidates and conduct initial screening interview.
• Obtain feedback from the concerned department heads after the interview process to finalize the recruitment.
• Prepare employment offers/contracts for the new staff members as well as employment commencement notification.
• Conduct background checks on prospective recruits
• Liaise with the Immigration and Housing department to facilitate travel and lodging for new joiners
• Coordinate with Travel officers to arrange air tickets for selected candidates who will be joining on overseas contract.
• Follow up on medical tests and obtain reference from Ministry of Labor for new employees.
• Provide regular updates to the Head of Recruitment.
• Ensure timely mobilization of new hire with issued visas by following up with the Immigration Officer
• Demonstrate proactive approach to patient safety by thinking what might go wrong in all undertakings and take necessary measures to prevent them from happening. 
• Identify and report potential or actual patient safety concerns, errors and/or near misses in timely manner.
• Follow patient safety-related policies, procedures and protocols
• Demonstrate a sense of team work and effective communication.
• Partner with line manager to understand risks in the area of work, develop a plan on how to mitigate those risks, and develop shared accountability for implementing and evaluating the plan.
• The incumbent will undertake any such related duties or responsibilities as directed.
• Ensure high standards of confidentiality to safeguard any sensitive information.

Skills

Requirements:

• Bachelor’s Degree in Human Resources, Business Administration, or its Equivalent
• Minimum of 3 years of experience in a similar role
• Comprehensive knowledge on HR Law, HR Policies and Procedures and the different requirements of Qatar Ministries
• Strong interpersonal, coordination and follow-up skills
• Strong personality with diplomatic but assertive nature
• Proficient in computer MS Office Applications