Job Description

Roles & Responsibilities

• Manage complex calendars for the Managing Director, prioritizing appointments and ensuring efficient use of time.
• Prepare and organize high-level presentations and reports, ensuring accuracy and clarity in communication.
• Act as a liaison between the Managing Director and internal/external stakeholders, fostering strong professional relationships.
• Coordinate travel itineraries, including flights, accommodations, and logistics, to ensure seamless travel experiences.
• Handle confidential information with discretion and professionalism, maintaining the integrity of sensitive data.
• Assist in the preparation and follow-up of board meetings, ensuring all materials are distributed and action items tracked.
• Monitor and manage departmental budgets, providing financial reports and insights to support decision-making.
• Draft and edit correspondence, memos, and other documents, reflecting the tone and style of the Managing Director.
• Implement and improve administrative systems and processes, enhancing overall office efficiency.
• Conduct research and compile data for strategic planning and decision-making, contributing to the company’s growth.

Desired Candidate Profile

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.

• Minimum of 10+ years of experience in a senior administrative role, ideally supporting executives in a corporate environment.

• Proven track record of managing multiple tasks and projects simultaneously, showcasing exceptional organizational skills.

• Strong proficiency in Microsoft Office Suite and familiarity with project management software to streamline operations.

• Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.

• Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.

• Strong interpersonal skills with a knack for building relationships at all organizational levels.

• A proactive approach to problem-solving, displaying initiative and a positive attitude in high-pressure situations.

• Detail-oriented mindset with a focus on accuracy in all tasks, ensuring high-quality outcomes.

• Cultural sensitivity and adaptability, with a preference for candidates familiar with international business environments.