Job Purpose

To manage and coordinate daily procurement activities across Al Emadi Enterprises, ensuring the timely and cost-effective acquisition of materials, goods, and services in compliance with Group procurement policies, approved budgets, and operational requirements.

Key Responsibilities

A. Operational Procurement

• Receive, review, and process purchase requisitions (PRs) from all assigned Group departments and business units.
• Verify purchase requests for completeness, approved budgets, technical specifications, and required delivery dates.
• Obtain and evaluate supplier quotations in accordance with procurement policies.
• Prepare comparative statements and purchase orders (POs) for approval.
• Coordinate with suppliers to ensure timely delivery of goods and services.
• Monitor outstanding purchase orders and follow up on delayed deliveries.
• Support urgent operational requirements while minimizing unnecessary emergency purchases.

B. Departmental Coordination & Planning

• Coordinate with Al Hazm Mall operations, facilities management, maintenance, administration, and other assigned departments.
• Collect monthly procurement forecasts from departments.
• Identify frequently purchased materials and recommend consolidated purchasing.
• Coordinate with warehouse teams to verify stock availability before initiating purchases.
• Support the establishment of minimum and maximum inventory levels and reorder points.

C. Supplier Management

• Maintain an updated database of approved suppliers.
• Monitor supplier delivery performance, product quality, and responsiveness.
• Identify alternative suppliers to reduce dependency on single sources.
• Support supplier evaluations and periodic performance reviews.

D. Procurement Documentation & Compliance

• Maintain complete PR, RFQ, quotation, PO, delivery, and approval records.
• Ensure compliance with the Group's procurement policies and authorization matrix.
• Coordinate with finance and receiving teams to resolve invoice, PO, and goods receipt discrepancies.
• Maintain procurement records suitable for internal and external audits.
• Ensure procurement transactions are accurately recorded in the designated system.

E. Cost Control & Reporting

• Prepare weekly procurement status reports.
• Track pending purchase requests, outstanding orders, and delayed deliveries.
• Identify cost-saving opportunities through competitive quotations and purchase consolidation.
• Report procurement bottlenecks and operational risks to the Group Supply Chain Manager.

Key Performance Indicators

• PR-to-PO processing lead time.
• Percentage of purchase orders delivered on time.
• Percentage of purchases supported by approved procurement documentation.
• Reduction in avoidable urgent purchase requests.
• Procurement savings against approved baselines.
• Number and age of outstanding purchase requests and purchase orders.

Qualifications & Experience

• Bachelor's degree in Supply Chain Management, Business Administration, Procurement, or related discipline.
• Minimum 3–5 years of procurement experience, preferably in Qatar.
• Experience in facilities management, retail, mall operations, hospitality, or diversified business groups is advantageous.
• Knowledge of local suppliers and procurement practices.
• Proficiency in ERP/procurement systems and Microsoft Excel.
• Strong negotiation, coordination, communication, and reporting skills.

Authority & Accountability

• Reports directly to the Group Supply Chain Manager.
• May negotiate quotations within assigned responsibilities.
• Must obtain approvals in accordance with the approved delegation of authority.
• Has no independent authority to commit the Group to purchases or contracts outside approved limits.
• Must maintain confidentiality, impartiality, and compliance with conflict-of-interest requirements.