Job description

• Provide administrative and secretarial support to Project Managers, Engineers, and site teams.
• Prepare correspondence, reports, meeting agendas, minutes, and official communications.
• Coordinate project meetings, calendars, and site visits.
• Prepare Business Justification Forms and New Project Opening Forms.
• Manage incoming and outgoing project correspondence and maintain document registers.
• Coordinate project documentation, RFIs, submittals, variations, and progress reports.
• Prepare technical proposals and support tender submissions.
• Maintain Company Pre-Qualification (PQ) documents and complete vendor portal registrations.
• Maintain project filing systems and ensure proper document control.
• Update company profiles, website content, LinkedIn page, and other corporate information.
• Coordinate office supplies and administrative requirements for project sites.
• Support IMS, Quality, HSE documentation, and audit requirements.
• Perform additional administrative duties as assigned by management

Skills

• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience preparing reports, correspondence, meeting minutes, and presentations.
• Strong organizational and document management skills.
• Ability to manage multiple priorities and meet deadlines.
• Knowledge of vendor portals, prequalification (PQ) submissions, and Oracle is an advantage.
• Familiarity with construction documentation, engineering correspondence, and project administration.
• Experience maintaining filing systems and project records.
• Basic knowledge of website updates and LinkedIn/social media management.
• High attention to detail and accuracy.
• Strong interpersonal and coordination skills.
• Ability to maintain confidentiality.
• Ability to work effectively in a fast-paced project environment.