Job description

We are looking for a Technical Assistantfor one of our clients with the following details:

Start Date: September 2026 

Duration: 31-Dec-2027

Location: Doha, Qatar 

Work status: Residential, Single

QUALIFICATIONS & EXPERIENCE 

• Professional Experience (number of years) : 10
• Experience within Project : (number of years) : 5
• Diploma or high certificate is required.
• Multi skilled competencies
• Co-ordinated approach to resolving problems in a timely manner
• Working knowledge of document & data control
• Fluent in English
• Good interpersonal and communication skills
• Strong time-management skills and the ability to organize and coordinate multiple tasks simultaneously.
• Ability to work under pressure with minimal supervision
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

 ACTIVITIES 

Executive Support: 

• Promote and comply with the applicable safety instruction and Company HSE procedures in all activities.
• Carry out work in compliance with the Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices.
• Treat all information obtained during the course of the work with confidentiality.
• Manage professional scheduling for Head of Department or E&C manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.

Personnel management:

• Manage, coordinate, and arrange department’s travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Personnel Leave Management
• Manage onboarding of new joiners and offboarding of departing employees. Main Master List records.
• Book and follow contractors newcomer onboarding process including:
  • Incident Free training with COMPANY training Dept/HR
  • PPE request
  • IS request (User Access, Software/Hardware arrangements)
• Handle Employee expense claims.
• Request and follow up E&C contractor the resources assignment to fulfill manning plan provided by Construction coordinator.
• Confirm with contractor all assigned resources have their certificates up to date.
• Ensure proper communication with contractor to ensure timely mobilization of personnel.
• Manage mobilization and field movement of 300-400 pax personnel.
• Request and follow up E&C contractor the resources assignment to fulfill manning plan provided by Construction coordinator.
• Confirm with contractor all assigned resources have their certificates up to date.
• Ensure proper communication with contractor to ensure Personnel mobilization
• Manage onshore training assignment for offshore personnel (TRF, communication with their relative company for hotel booking, transportation).
• Office/desks arrangement for E&C employees.
• Coordinate and follow up all General Services requests for E&C.
• E&C Intranet page publications / updates
• Office/desks arrangement for E&C employees.
• Coordinate and follow up all General Services requests for E&C.

Document Management:

• Input, or make sure that all technical documents are entered into MANASA data base and follow them up and when needed review the workflow.
• Control and expedite regularly overdue documents or comments
• Carry out the distribution of all technical documents
• Prepare Adhoc reports, presentation to Head of Department as and when requested.