Job description

1. CASH COLLECTION MANAGEMENT

Receive and record customer payments (cash, cheques, bank transfers and POS payments).

Reconcile daily cash collections (Cash, POS and Cheque)

Follow up on outstanding customer balances when required.

Prepare and send customer statements of account monthly and as required.

Respond to customer inquiries regarding balances, invoices, and payments.

2. WORKSHOP FLOAT/PETTY CASH ADMINISTRATION

Manage petty cash funds. ✓ Review, release of payment as per company policy and verify petty cash claims and supporting documents.

Prepare petty cash reimbursement requests and record related accounting entries in a monthly basis.

3. ACCOUNTS PAYABLE

Verify, record, and post supplier invoices in Adler system.

Ensure invoices are properly supported and approved before posting.

Maintain accurate supplier account balances and records.

Allocate freight and related logistics costs to the appropriate inventory; spare parts and finished goods.

Ensure proper accounting treatment and cost distribution.

Compile and submit supplier invoices and supporting documents to Head Office on a weekly basis for payment purposes.

4. WORKSHOP AND SPARE PARTS COORDINATION

Coordinate with Workshop and Spare Parts teams regarding invoicing, job orders, inventory transactions, and cost allocations.

Assist in resolving discrepancies related to customer transactions.

5. RECONCILIATIONS

Perform customer, workshop float/petty cash reconciliation

Maintain organized accounting records and supporting documentation.

Ensure compliance with company policies and internal controls.

Skills

1. MONTH END / YEAR END REQUIREMENTS

Assist in month end and year-end closing activities (inventory aging and receivables aging). Support internal and external audit requirements.

Perform other accounting and administrative tasks as required by the management.