Job Description:

Job Purpose / Objective

Execute the inventory optimization strategy by conducting strategic initiatives to design the parameters of setting the Min/Max and the review cycle, managing internal stakeholders to ensure that all optimization initiatives are implemented and minimize the operational risk, implementing best practices for inventory control activities, physical inventory activities and maintaining the master data. 

Collaborate with end users and procurement to identify cost-saving, inventory optimization initiatives, and prevent unnecessary purchases.

Key Account Abilities

People Management

 Supervise the activities and work performed by assigned resources to ensure that it is carried out safely in an efficient and effective manner, in line with the annual business plans, and departmental policies and procedures.

Conduct I recommend training and development interventions for affected stakeholders and team members to build their capabilities.

Stocks/Inventory Management

• Develop technical expertise in inventory management, define strategies to optimize the inventory, execute the physical inventory tasks, and ensure the availability of stock as required in compliance with applicable policies and procedures.
• Update the materials categorization and taxonomy (i.e., including new items, clarify end users' doubts regarding taxonomy/ masters' usage).
• Define base requirements for the master data creation and qualification criteria.
• Provide visibility on the material movements to the end-user and suggest the required changes.
• Handle discrepancies in physical stock count and non-availability, find the core reason and resolve any related issues and update the related procedures and policies if required.
• Maintain the materials master and keep update the guidelines to meet the business requirements.
• Generate all the reports related to the KPls for the warehouse operations and generation of improvement actions and contribute to achieving the critical success factors and KPls.
• Create and maintain accurate written procedures for the primary inventory control functions and processes to ensure accuracy and integrity of the stock management system implemented.
• Provide routine management data regarding inventory performance, which involves evaluating and monitoring usage of materials, consumables, and scrap.
• Implement improvement systems and processes to reduce inventory setbacks, while minimizing costs and maximizing working capital.
• Post and maintain up-to-date records of Written off materials to ensure that damaged materials are reported, and proper approvals to write it off is obtained as per applicable procedure.
• Create new material masters, amend, extend, and delete material masters in the system based on request as per the applicable procedure.
• Communicate with QatarEnergy affiliates to check the availability of the emergency required materials, coordinate the shipment, respond for any request from them, and arrange obtaining the required approvals to release the material from the Company.
• Verify the payment form Partners, create the SES and follow the approval.
• Communicate with End-users to ensure proper filling of the MCAR for create new material masters, amend, extend, and delete material master; and with the procurement to provide any necessary vendor's data.
• Provide the necessary guidance to the end-user to set the proper Min/Max during the initial stage and perform regular review.
• Provide any requested report to the internal stakeholders and maintaining the required level of confidentiality.
• Conduct inventory risk management, identify potential risks and develop mitigation plans with support from head of materials warehouse.
• Continuously analyse and evaluate internal factors (space, consumption) and external factors (supply market dynamics) to derive inputs for revise the Min/Max.
• Assist in the development of short-, mid-, and long-term demand forecasts for relevant materials in close cooperation with Maintenance, Production, Finance, and Procurement teams.

Development

• Stay open to feedback and act diligently on areas for development.
• Take full advantage of the offered training.
• Participate in a knowledge retention plan by sharing, transferring, and documenting the important practices and activities.

Policies, Systems, Processes and Procedures

• Contribute to the identification of opportunities for continuous improvement of departmental systems,
• policies, processes, and practices considering 'international leading practices' to improve productivity and
• operational efficiency.
• Provide critical input to support the development of the section's systems, policies, processes, and
• procedures to meet business requirements.
• Prepare supporting documents for MRB meetings, as required.
• Maintain high level of compliance to Company Code of Conduct, Regulations, Policies, Procedures and Standards.
• Approve the MCAR request in compliance with TOFA limits.

Quality, Health, Security, Safety and Environment

• Ensure compliance with regulatory requirements and relevant quality, health, safety, security, and environmental procedures and controls across the section to guarantee employee safety and delivery of high-quality products/services

Reporting

• Prepare relative reports in a timely and accurate manner to meet the departmental requirements, policies
• Run different types of stock reports, such as zero stock report and forward to procurement for action, zero stock movement for consecutive seven years and forward to Business Analyst, end-of-year stock variance report, etc.

Qatarization

• Contribute to the development of Qatari employees. This accountability is applicable to expatriate employees only.

Qualifications & Experience

Education

• Required (Qualification1 / Discipline): Bachelor's degree in Business Administration, Engineering or any related discipline.

Preferred (Qualification1 / Discipline): Bachelor's degree in Engineering.

Experience

• Required (Years2 / Job Level3 / Industry): 3-5 years' experience in inventory management, of which at least 2 years should be in an Oil & Gas or Petrochemical industry.
• Preferred (Years2 / Job Level3 / Industry): 5-7 years' experience in the Oil & Gas Industry in inventory management.

Other Job Specific Requirements and/or Vocational Accreditations:

• SAP (preferred: S4-HANA and EWM)
• MS Office Applications - proficient
• Strong Communication Skills
• Conflict and Time Management skills

Languages

• Required (Language I Level4): English- proficient
• Preferred (Language / Level 4): Arabic- working knowledge