Job description

Position: Document Controller

Number of Vacancies: 6
Qualification: Degree
Total Experience: 6–8 years
Minimum Relevant Experience: 5 years

• Good knowledge of document handling and document control procedures.
• Proficiency in MS Word, MS Excel, and other MS Office applications.
• Strong coordination and communication skills.
• Ability to liaise effectively with project teams and stakeholders.
• Ability to manage document submissions and approvals according to agreed schedules.
• Strong attention to detail and ability to work within strict deadlines.

The Document Controller will be responsible for, but not limited to, the following:

1. Submit project documents and obtain required approvals in accordance with the agreed submission schedule.
2. Liaise with relevant project/client representatives regarding document submissions and approvals.
3. Coordinate with the Planning Team for updates on reports related to:
   • Document submission monitoring and status
   • Manpower mobilization/demobilization
   • Equipment mobilization/demobilization
4. Ensure copies of IPF, Pre-Inspection Checklists, original invoices for contingency materials and services, variation forms, additional job forms, and other relevant documents are submitted to the Planning Team within 6 hours of generation.
5. Ensure all incoming materials are accompanied by the required test certificates and material certificates.
6. Ensure all relevant material and test certificates are submitted to the concerned team for review and acceptance.
7. Ensure copies of all demobilization certificates and demobilization gate-pass forms are submitted to the concerned team.
8. Maintain proper document registers, filing systems, trackers, and records of all project documentation.
9. Follow up on pending submissions, comments, revisions, and approvals to ensure timely closure.
10. Coordinate with various project departments to ensure documents are complete, accurate, properly formatted, and submitted within the required timeframe.