Job description

Overview Of The Role:

The Sales Admin is responsible for supporting the sales team by managing all administrative, documentation, and system processes related to vehicle sales. The role plays a crucial role in ensuring accurate data entry, timely reporting, smooth inter-department coordination, and a seamless customer journey from booking to vehicle delivery. This position is based in a fast-paced automotive dealership environment and requires high accuracy, strict compliance with OEM and internal systems, and timely coordination to ensure smooth vehicle sales and delivery and audit readiness.

What You Will Do:

• Prepare and submit daily, weekly, and monthly internal and external sales reports.
• Update daily sales data accurately in the GAC DMS and live tracking sheets.
• Maintain 100% on-time report submission with zero data mismatches and no backlog entries.
• Maintain accurate inventory records for sales, new arrivals, transfers, demo units, and damaged vehicles.
• Perform SAP stock uploading for the department ensuring 99% inventory accuracy.
• Review deal calculations and discounts, issue SAP and manual bank invoices after finance approval.
• Ensure zero invoicing errors and that invoices are issued within SLA.
• Prepare vehicle templates for freight, track shipments, evaluate GRNs, and submit freight, duty, and vendor invoices for expense posting.
• Coordinate repairs for port-received vehicle damages and manage claims until closure.
• Raise and manage PDI requests and ensure no delivery delays.
• Issue and amend vehicle insurance, and manage registration and renewals.
• Monitor demo vehicles and manage TD forms, approvals, and petrol arrangements.
• Ensure correct display vehicles, pricing, and specifications, and assist walk-in customers.
• Handle showroom calls and petty cash management.
• Act as admin reliever during leave and handle invoicing, DSR, SAP uploads, PDI, and insurance across multiple divisions.
• Create POs for local and international vendors and manage pantry and stationery stock.
• Handle GAC merchandise stock count, uploading, and invoicing.
• Ensure zero operational delays and seamless handovers.

Skills

Required Skills To Be Successful:

• Excellent IT Skills (Excel/ERP Systems)
• End-to-End Deal Documentation Accuracy
• Strong coordination skills across sales, finance, logistics, and after-sales
• Professional communication and customer handling skills

What Qualifies You For The Role:

• Bachelor's degree or diploma in Business Administration, Commerce, Accounting, or a related field.
• 2-4 years of experience in a Sales Administration or Administrative Support role.
• Strong knowledge of automotive sales operations, invoicing, inventory, and documentation processes.
• Experience handling sales documentation, invoicing, and coordinating with large teams.