The Unit Clerk is responsible for preparing and maintaining complete, up-to-date, accurate and concise medical records at all times and provides secretarial and administrative support to the team as required.
Responsibilities
• Compiles, processes, and ensures protection of patient records and data whilst complying with policies, procedures, and regulatory standards.
• Ensures the medical, administrative, ethical, legal, and regulatory compliance for patient records.
• Distributes and collects records as and when required.
• Manages the patient record for check-in, admission, patient care, physician orders, check out, and discharge for the respective unit.
• Prepares and maintains comprehensive and updated databases by filing and re-filing case notes and observations and ensuring that the databases are managed as per the division requirements.
• Assists the Supervisor and Manager in the collection of information related to advanced research and reports required by the department.
• Collects and gathers documentations from ancillary departments and nursing units for further processing.
• Prepares charts for document scanning, performs quality checks on scanned images.
• Ensures that all the data filed is updated, accurate and complete, and meets the data quality standards of the facility.
• Collects and records patient feedback and data to support Patient Satisfaction evaluation.
Qualifications
- Diploma or Vocational Education in a related field OR High School Education Certification
- Experience in hospital Informational Technology including Electronic Medical Record Systems
- 2+ years of relevant experience