Job: Administrative Coordinator, IPH

Work Location: Qatar

Division: Inst For Population Health

Work Days: Sunday-Thursday

Sponsorship Eligibility: No

Posting End Date: February 24, 2024

Position Summary

This position provides administrative support to assigned areas and coordinates activities associated with various research projects.

Job Responsibilities

• Provides support for everyday administrative activities in the Institute and coordinates global and local research projects.
• Responds to all internal or external queries relating to the Institute and provide information.
• Plans and coordinates all IPH educational programs, continuous professional development, and community-related activities.
• Under guidance, develops and updates content, schedules, and reports for the IPH website and social media platforms. Supports preparation and schedules of the newsletters on the email marketing platform.
• Follows up on travel arrangements, logistics and itineraries for the IPH guests and affiliated faculty and staff.
• Liaises independently with staff/faculty at WCM-Q, WCM-NY, HMC, SIDRA, Ministry of Public Health, Qatar Foundation, and others.
• Initiates purchase requisitions in the financial enterprise system and closes purchase orders upon delivery.
• Reviews and reconciles payment of related invoices and reimbursement of work-related expenses following WCM-Q financial policies.
• Drafts correspondence, sets up, maintains, and manages electronic and paper files.
• Organizes the division/unit office, ensuring appropriate equipment, supplies, and materials are in place.
• Manages the calendar of IPH and other affiliates as required. Prepares agendas for meetings, takes minutes and/or summarizes notes into minutes as directed. Coordinates arrangements for video conferences.
• Provides support with word processing, excel spreadsheet, and presentations. Updates and maintains various databases for the Institute as required.
• Updates standard operating procedures (SOPs) for the Institute as directed.
• Conducts literature reviews on global and public health topics.
• Provides cross-coverage for staff members within the team and performs other duties as assigned.

Education and Experience

• Bachelor's Degree in any discipline Science (preferred) with 6 - 7 years of related experience.
• Previous work experience in a health-related environment is desirable.
• Related experience in post-secondary education or medical education systems is preferred

Knowledge, Skills and Abilities

• Attention to detail, strong organizational skills, and ability to multitask in a fast-paced environment.
• Strong communication skills and interpersonal skills.
• Fluent in English and Arabic (preferred).
• Ability to work in a multicultural environment.
• Proficient in Microsoft Office suite of products including Word, Excel and PowerPoint.

Weill Cornell Medicine-Qatar was established in 2001 as a partnership between Cornell University and Qatar Foundation (QF). The first medical school in Qatar and a pioneer of coeducation at the university level, WCM-Q offers an integrated Six-Year Medical Program that incorporates pre-medical and medical studies and leads to the Cornell University M.D. degree.

Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation (HMC) who hold Weill Cornell appointments. Enrollment has grown rapidly from 25 first-year pre-medical students in the fall of 2002 to over 300 students from more than 30 countries today.

WCM-Q is part of Weill Cornell Medicine in New York City, which was founded over 100 years ago, and shares the same mission:

• to provide the finest education possible for medical students
• to conduct research at the cutting edge of knowledge
• to improve healthcare both now and for future generations
• to provide the highest quality of care to the community

WCM-Q’s home city is Doha, a thriving cosmopolitan metropolis with a culturally diverse population, a rapidly growing economy, and modern infrastructure. WCM-Q is a member of Qatar Foundation, a not-for-profit organization with multiple centers focused on education, research and innovation, and community development. WCM-Q is located within Education City, the flagship development of QF, which occupies more than 12 square kilometers and is home to some of the world’s leading educational institutions, including Hamad Bin Khalifa University, and overseas campuses of elite universities, such as VCUarts Qatar, Texas A&M University at Qatar, Northwestern Qatar, Georgetown University in Qatar, Carnegie Mellon University in Qatar, and HEC Paris in Qatar.

Weill Cornell Medicine-Qatar is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer.