• Administrative Assistant Role:


• Attending calls and assisting customers in their queries.


• Leading the visitors and guests to the meeting room as informed.


• Receiving and sending documents to concern division and vice versa.


• Prepare reservation label for meeting rooms as requested.


• Responsible in ordering office and pantry supplies, monitor stock level and availability at all times


• Looking after the office and coordinating with contractors for any damage/issues arise inside the office.


• Maintain records and monitor the division legal documents (CR, TL & Computer ID) valid at all times.  Inform PRO for any document that requires renewal.


• Focal person and responsible to follow up, monitor and maintain tracker for Division Supply/Lease/Services Agreement for review, validation and approval from Division Heads to Legal as per Approval Hierarchy procedure.  Using Apps4 Legal portal.


• Responsible in preparing PR/PO for Division Expense items in the system from receiving, scanning, uploading and issuance of PO.


• Checking  the whereabout and reply on clarifications/queries to proceed with the approval as per the route


• Maintain scanned copies and records of Quotation, Invoices and PO's for reference and sharing to the concern team for payment process.


• Provide and reply on the queries from APSS and Division finance regarding Invoice and PO's submitted.


• Preparing Memo for all the documents for Chairman's office signature.

Skills

• Bachelor Degree in any discipline.


• With minimum 2 years work experienced in cross functional corporate environment within GCC exposure.


• Knowledge in MS Excel, MS Word, Power PointExcellent organization and time management skills


• Functional knowledge of reporting skills and interpersonal skills.


• Strong written and verbal communication skills


• Ability to prioritize tasks and multi-task effectively.


• Attention to detail and accuracy


• Problem-solving skills and ability to maintain confidentialityKnowledge of office management systems and proceduresCustomer service-oriented mindset and ability to work well in a team