Position Summary

This position provides administrative support to assigned areas and coordinates activities associated with various research projects.

Job Responsibilities

• Provides support for everyday administrative activities in the Institute and coordinates global and local research projects.
• Responds to all internal or external queries relating to the Institute and provide information.
• Plans and coordinates all IPH educational programs, continuous professional development, and community-related activities.
• Under guidance, develops and updates content, schedules, and reports for the IPH website and social media platforms. Supports preparation and schedules of the newsletters on the email marketing platform.
• Follows up on travel arrangements, logistics and itineraries for the IPH guests and affiliated faculty and staff.
• Liaises independently with staff/faculty at WCM-Q, WCM-NY, HMC, SIDRA, Ministry of Public Health, Qatar Foundation, and others.
• Initiates purchase requisitions in the financial enterprise system and closes purchase orders upon delivery.
• Reviews and reconciles payment of related invoices and reimbursement of work-related expenses following WCM-Q financial policies.
• Drafts correspondence, sets up, maintains, and manages electronic and paper files.
• Organizes the division/unit office, ensuring appropriate equipment, supplies, and materials are in place.
• Manages the calendar of IPH and other affiliates as required. Prepares agendas for meetings, takes minutes and/or summarizes notes into minutes as directed. Coordinates arrangements for video conferences.
• Provides support with word processing, excel spreadsheet, and presentations. Updates and maintains various databases for the Institute as required.
• Updates standard operating procedures (SOPs) for the Institute as directed.
• Conducts literature reviews on global and public health topics.
• Provides cross-coverage for staff members within the team and performs other duties as assigned.

Skills

Education

• Bachelor's Degree

Experience

• Bachelor's Degree in any discipline Science (preferred) with 6 - 7 years of related experience.
• Previous work experience in a health-related environment is desirable.
• Related experience in post-secondary education or medical education systems is preferred

Knowledge, Skills and Abilities

• Attention to detail, strong organizational skills, and ability to multitask in a fast-paced environment.
• Strong communication skills and interpersonal skills.
• Fluent in English and Arabic (preferred).
• Ability to work in a multicultural environment.
• Proficient in Microsoft Office suite of products including Word, Excel and PowerPoint.